Zapier Invoice Generator
Generate invoice PDFs from your Zapier zaps
Design a reusable invoice template in DocuPotion, connect the DocuPotion app to Zapier, and generate populated invoices from any trigger your Zap fires on.
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Here's how it works
Generate invoices from your Zapier zaps in three steps.
1
Design your invoice template
Build your invoice template using the DocuPotion AI editor or start with a template. Refine with prompts or quick edits until it’s exactly the way you want it.
2
Connect DocuPotion to Zapier
Add the DocuPotion app to your Zapier account, then map fields from your trigger step to merge fields like {{customerName}} and {{invoiceTotal}} in your template.
3
Generate from any Zap
Drop the Create a Document action into any Zap. Trigger it from a new Google Sheets row, an Airtable record update, a HubSpot deal change, a webhook, a schedule, or anything else Zapier supports. The finished invoice flows straight into the next step of your Zap, ready for email, storage, or your CRM.
Start with an invoice template
Pick a professionally designed starting point, then customise it with data from your Zaps.
Greenway Lawn & Garden Co.
812 Maple St, Athens, GA 30606
(706) 555-0148 · billing@greenwaylawn.com
Invoice
#GLG-2026-0419
Amount due
$847.80
Bill to
Marisol Pérez
Pérez Residence
240 Old Field Rd, Athens, GA 30605
marisol.perez@gmail.com
| Description | Qty | Unit price | Amount |
|---|---|---|---|
|
Monthly lawn maintenance
|
4 | $65.00 | $260.00 |
|
Spring fertilizer & weed treatment
|
1 | $180.00 | $180.00 |
|
Mulch installation — front beds
|
3 | $85.00 | $255.00 |
|
Pruning — crepe myrtles (front)
|
1 | $120.00 | $120.00 |
Subtotal$815.00
Discount-$30.00
Tax (8%)$62.80
Total due$847.80
Payment terms
Net 15. A 1.5% / month late fee applies to balances unpaid 30+ days past the due date.
How to pay
Check made out to Greenway Lawn & Garden Co. mailed to the address above, or pay online at greenwaylawn.com/pay using invoice number GLG-2026-0419 as the reference.
Notes
Thank you for choosing Greenway! Your next regular service is scheduled for May 7. The 30.00 discount is your annual-customer loyalty credit — applied automatically each spring.
Small Business Invoice
Helena Bryce Photography
Weddings · Portraits · Editorial
Invoice
HB-026
Photographer
Helena Bryce Photography
1218 NE Alberta St, Portland, OR 97211
hello@helenabryce.co
helenabryce.co
Client
Lauren & Marcus Hale
2841 SE Belmont St, Portland, OR 97214
lauren@laurenhale.com
Vineyard Wedding · Full-Day Package
| Description | Qty | Price | Amount |
|---|---|---|---|
|
Full-day wedding coverage
|
1 | $4,200.00 | $4,200.00 |
|
Pre-wedding engagement session
|
1 | $650.00 | $650.00 |
|
Premium album
|
1 | $780.00 | $780.00 |
|
Travel & accommodation
|
1 | $320.00 | $320.00 |
Subtotal$5,950.00
Tax (0%)$0.00
Total$5,950.00
Deposit paid Feb 18, 2026($1,500.00)
Balance due$4,450.00
Payment
Balance is due 7 days before the shoot date (May 31, 2026). Pay via Stripe link sent separately, or by ACH to Helena Bryce Photography LLC · Routing 123100782 · Account 4429 0188.
Delivery
Sneak peek (10 images) within 72 hours · Full edited gallery (600+ images) within 6 weeks · Album proof for approval within 8 weeks of gallery delivery.
Usage rights
Personal print and online use granted to client in perpetuity. Photographer retains copyright and the right to use selected images in portfolio, social media, and editorial submissions. Commercial use by client (e.g., advertising) requires a separate license.
Photography Invoice
Anvil, Inc.
Invoice
#001-2024-001
From
Anvil, Inc.
123 Anvil Street, San Francisco, CA 94105
info@useanvil.com
Bill to
Client Name
Client Company, LLC
456 Client Avenue, New York, NY 10001
client@example.com
Amount due
$1,100.00
| Description | Qty | Unit price | Amount |
|---|---|---|---|
|
Service A
|
1 | $500.00 | $500.00 |
|
Service B
|
2 | $250.00 | $500.00 |
|
Service C
|
1 | $100.00 | $100.00 |
|
Service D
|
4 | $50.00 | $200.00 |
Total
$1,100.00
Simple Invoice
Northbridge Construction
General Construction · License #CO GC-44102
PROGRESS INVOICE
No. PI-0009
Contractor
Northbridge Construction
4500 Industrial Way, Denver, CO 80216
(303) 555-0188 · ar@northbridgecon.com
Owner
Lauren Whitaker
Cascade Real Estate Partners LP
2200 Larimer St, Denver, CO 80205
Project site
12200 Mountain View Pkwy, Lakewood, CO 80228
May 1, 2026 · Due May 31, 2026
Schedule of values
| Phase / Work item | Contract value | Prior billed | % complete | This period |
|---|---|---|---|---|
| 01 — General conditions | $85,000.00 | $59,500.00 | 78% | $6,800.00 |
| 02 — Site work & demolition | $120,000.00 | $120,000.00 | 100% | $0.00 |
| 03 — Concrete & framing | $340,000.00 | $272,000.00 | 85% | $17,000.00 |
| 04 — MEP rough-in | $210,000.00 | $147,000.00 | 78% | $16,800.00 |
| 05 — Drywall & finishes | $165,000.00 | $33,000.00 | 30% | $16,500.00 |
| 06 — Doors, frames & glazing | $92,000.00 | $0.00 | 12% | $11,040.00 |
Approved change orders
| CO # / Description | Approved | Prior billed | % complete | This period |
|---|---|---|---|---|
| CO-003 · Upgraded HVAC controls package | $28,400.00 | $0.00 | 40% | $11,360.00 |
Original contract$1,012,000.00
Approved change orders$28,400.00
Revised contract$1,040,400.00
Total earned to date$710,000.00
Less retainage (10%)($71,000.00)
Less prior payments($568,170.00)
Amount due this period$70,830.00
Construction Progress Invoice
Vermilion Components Ltd.
Unit 8, Hawthorn Industrial Park, Manchester M22 5RN, UK
PROFORMA INVOICE
From
Vermilion Components Ltd.
Unit 8, Hawthorn Industrial Park, Manchester M22 5RN, UK
+44 161 555 0192 · sales@vermilioncomponents.co.uk
To
Henrik Lindqvist
Norrland Maskin AB
Storgatan 14, 902 47 Umeå, Sweden
h.lindqvist@norrlandmaskin.se
Reference
Quote Q-2026-0827
Expected ship date: Jun 18, 2026
Currency: GBP
Incoterms: FOB Liverpool (Incoterms 2020)
| Description | Qty | UoM | Unit price | Amount |
|---|---|---|---|---|
|
Industrial bearing assembly, type B2-440
|
120 | pcs | 48.20 | 5,784.00 |
|
Hydraulic actuator, 25 kN
|
30 | pcs | 186.50 | 5,595.00 |
|
Replacement seal kit RK-9
|
20 | pack | 32.00 | 640.00 |
SubtotalGBP 12,019.00
Shipping (estimate)GBP 480.00
Tax (0% (export), est.)GBP 0.00
Estimated totalGBP 12,499.00
Terms of this proforma
- This is a proforma invoice issued for quotation, customs pre-clearance, or letter-of-credit purposes only. It is not a tax invoice and does not constitute a demand for payment.
- Prices and availability are quoted in good faith and remain valid until Jun 4, 2026. After this date, all figures are subject to revision.
- Acceptance: a binding sales contract will be formed only upon issuance of a corresponding commercial invoice and the buyer's confirmation of order.
- Payment terms upon order: 50% deposit on order confirmation, 50% balance on shipment notification.
Authorised by · Vermilion Components Ltd.
Imran Khan · Sales Manager
Proforma Invoice
Whitman, Pierce & Locke LLP
Attorneys at Law
1700 K Street NW, Suite 1200, Washington, DC 20006
(202) 555-0144
billing@wplawyers.com
Statement for Professional Services
Client
Catherine Brennan
Polaris Therapeutics, Inc.
60 Binney St, Cambridge, MA 02142
Matter
Acquisition of Northstar Pharma assets
Matter no. M-2025-0228
Period: Apr 1 – Apr 30, 2026
Due: May 31, 2026
Professional services
| Date | Attorney | Description of services | Hours | Rate | Amount |
|---|---|---|---|---|---|
| Apr 02 | JCW | Review and revise asset purchase agreement, draft markup of indemnification provisions; conference with client re: same. | 3.4 | $925 | $3,145.00 |
| Apr 04 | RPL | Draft disclosure schedules; review counterparty schedules; correspondence with seller's counsel. | 5.2 | $780 | $4,056.00 |
| Apr 09 | JCW | Negotiation call with seller's counsel re: closing conditions and material adverse change definition; follow-up memo to client. | 2.8 | $925 | $2,590.00 |
| Apr 11 | AMP | Conduct IP diligence on assigned patents; prepare memo summarizing assignment chain risks. | 6.0 | $560 | $3,360.00 |
| Apr 16 | RPL | Revise schedules per client comments; prepare closing checklist and signature pages. | 4.1 | $780 | $3,198.00 |
| Apr 22 | JCW | Review HSR filing draft; conference with antitrust counsel; revise filing. | 2.2 | $925 | $2,035.00 |
Disbursements
| Date | Description | Amount |
|---|---|---|
| Apr 12 | Filing fee — HSR notification (premerger) | $125,000.00 |
| Apr 18 | Document production services (third-party vendor) | $1,840.00 |
| Apr 28 | Travel — Boston meeting (flight, lodging, ground) | $1,422.00 |
Professional services$18,384.00
Disbursements$128,262.00
Subtotal$146,646.00
Less retainer applied($75,000.00)
Balance due$71,646.00
Trust account summary
Opening balance$100,000.00
Applied to this invoice($75,000.00)
Closing balance$25,000.00
Payment
Net 30. Wire to Whitman, Pierce & Locke LLP — IOLTA / Operating · Truist Bank · Routing 053101121 · Account 9221 0488 · Reference Matter M-2025-0228 / Invoice WPL-2026-0518. Checks payable to Whitman, Pierce & Locke LLP.
Law Firm Invoice (Statement of Services)
Northgate Trading Co.
Exporter · EIN 47-2884109
For customs purposes only
COMMERCIAL INVOICE
Exporter / Seller
Northgate Trading Co.
1290 Harbor Blvd, Long Beach, CA 90802, USA
+1 (562) 555-0181 · exports@northgatetrading.com
EIN: 47-2884109
Importer / Buyer
Atlas Importações Ltda.
Mateus Oliveira
Av. Paulista 2300, São Paulo, SP 01310-300, Brazil
compras@atlasimport.com.br
CNPJ: 12.345.678/0001-90
Ship to
Atlas Importações — Distribution Center
Rod. Anhanguera Km 110, Campinas, SP 13050-000, Brazil
| No. | Description of goods | HS code | Origin | Qty | UoM | Unit value | Total value |
|---|---|---|---|---|---|---|---|
| 1 | Cordless impact drill, 18V, model RX-9 | 8467.21.00 | US | 240 | pcs | 84.50 | 20,280.00 |
| 2 | Lithium-ion battery pack 5.0 Ah | 8507.60.00 | US | 480 | pcs | 32.00 | 15,360.00 |
| 3 | Drill bit set, 24-piece HSS | 8207.50.40 | US | 240 | set | 18.20 | 4,368.00 |
| 4 | Carrying case, hard-shell ABS | 4202.92.90 | CN | 240 | pcs | 9.40 | 2,256.00 |
Total packages20 cartons
Total net weight612 kg
Total gross weight684 kg
Subtotal of goodsUSD 42,264.00
FreightUSD 1,840.00
InsuranceUSD 275.00
Other chargesUSD 0.00
Total invoice valueUSD 44,379.00
Declaration
I hereby certify that the information on this invoice is true and correct, and that the contents of this shipment are as stated above. The goods described are of US origin (except where noted) and are not subject to any sanctions or export restrictions of the United States or the destination country.
Authorised signature · Northgate Trading Co.
Karen Liu · Director of Exports
Date
May 4, 2026
Commercial Invoice
Maya Chen Studio
Brand & Web Design
Invoice
#MC-2026-018
From
Maya Chen Studio
412 Mission St, San Francisco, CA 94105
hello@mayachen.studio
mayachen.studio
Bill to
Sasha Patel
Lumen & Co.
92 Greenpoint Ave, Brooklyn, NY 11222
sasha@lumenandco.com
| Description | Hours | Rate | Amount |
|---|---|---|---|
|
Brand discovery workshop
|
5 | $120/hr | $600.00 |
|
Homepage design
|
14 | $120/hr | $1,680.00 |
|
Component library setup
|
8 | $120/hr | $960.00 |
|
Project management
|
3 | $120/hr | $360.00 |
Subtotal$3,600.00
Tax (0%)$0.00
Total due$3,600.00
How to pay
Bank transfer (preferred): Mercury Bank — Acct 9001 4421 — Routing 084003997. Payment also accepted via Wise or PayPal at hello@mayachen.studio. Please reference invoice number on the transfer.
Notes
Net 14. Thanks again for choosing Maya Chen Studio — phase 3 (blog + content templates) starts the week of May 18.
Freelance Invoice
RIDGEPOINT BUILDERS
License #AZ ROC 312894
INVOICE
#INV-4421
Contractor
RIDGEPOINT BUILDERS
1840 W Industrial Pkwy, Phoenix, AZ 85009
(602) 555-0190 · billing@ridgepointbuilders.com
Customer
Daniel Reyes
Reyes Family Trust
2280 E Camelback Rd, Phoenix, AZ 85016
dreyes@reyesft.com
Job site
2280 E Camelback Rd, Phoenix, AZ 85016
Kitchen remodel — phase 1 of 2 (demo + framing)
Labor
| Description | Hours | Rate | Amount |
|---|---|---|---|
| Demolition crew (2 workers, 3 days) | 48 | $65.00 | $3,120.00 |
| Lead carpenter — framing | 32 | $85.00 | $2,720.00 |
| Apprentice carpenter — framing | 32 | $45.00 | $1,440.00 |
| Project supervision | 8 | $95.00 | $760.00 |
Materials
| Item | Qty | Unit | Amount |
|---|---|---|---|
| 2x4 SPF studs (8 ft) | 60 | $4.20 | $252.00 |
| 1/2" plywood sheathing | 12 | $38.00 | $456.00 |
| Framing nails 16d (5 lb box) | 4 | $22.00 | $88.00 |
| Dumpster rental (10 yd) | 1 | $385.00 | $385.00 |
| Miscellaneous fasteners + hardware | 1 | $164.00 | $164.00 |
Labor subtotal$8,040.00
Materials subtotal$1,345.00
Subtotal$9,385.00
Tax (5.6%)$525.56
Total due$9,910.56
Payment
Net 15. Make checks payable to Ridgepoint Builders LLC. ACH transfer: Wells Fargo · Routing 121000248 · Account 4441 9982 7706. Reference job #JOB-2026-118 on payment.
Contractor Invoice
Lattice Cloud, Inc.
Amount due
$1,016.05
Due May 15, 2026
Billed by
Lattice Cloud, Inc.
350 Bryant St, San Francisco, CA 94107
billing@latticecloud.io
Billed to
Helix Diagnostics, Inc.
Priya Anand
1700 7th Ave, Suite 2200, Seattle, WA 98101
priya@helixdx.com
| Item | Seats / Qty | Unit price | Amount |
|---|---|---|---|
|
Lattice Team — monthly subscription
|
24 | $32.00 | $768.00 |
|
Premium support add-on
|
1 | $199.00 | $199.00 |
|
API overage
|
127,420 | $0.0008 | $101.94 |
|
SSO add-on
|
1 | $60.00 | $60.00 |
Subtotal$1,128.94
Discount-$112.89
Tax (0%)$0.00
Total$1,016.05
Lattice Cloud, Inc.
·
latticecloud.io
·
Questions? billing@latticecloud.io
Software / SaaS Invoice
Zapier Invoice Generator FAQ
How do I generate an invoice from a Zap?
Design an invoice template in DocuPotion's AI editor, then add the DocuPotion Create a Document action to a Zap. Map fields from your trigger step to merge fields like {{customerName}} and {{invoiceTotal}}, and the action returns the finished invoice as either a File or a hosted URL, ready to pass into the next step of your Zap.
What can trigger invoice generation in Zapier?
Anything Zapier can trigger from. New rows in Google Sheets, new Airtable records, HubSpot or Salesforce deal updates, Stripe payments, Typeform submissions, scheduled runs, webhooks. If it's a Zapier trigger, it can fire the DocuPotion action.
Can I bulk-generate invoices for a list of customers?
Yes. Use Zapier's Looping action to iterate over a list of records (rows in a Google Sheet, records in Airtable, line items from an order) and the DocuPotion action will run once per item. Pair it with a Schedule trigger and you have a recurring billing run with no extra glue code.
How do I include line items, totals, and tax in the invoice?
Pass structured data through to the Create PDF action. Line items work as arrays in the merge data, totals and tax can be computed in a Zapier Formatter step or a Code step beforehand, and DocuPotion templates support iteration so the line item table can render any number of rows.
How do I deliver the generated invoice to the customer?
The DocuPotion Zapier action gives you two output types to choose from: a File or a hosted URL. The File output is the easiest option for most subsequent Zap steps. Attach it directly to a Gmail or Outlook send, upload it to Google Drive or Dropbox, post it to Slack, or save it to a record in your CRM with no extra download step. Switch to the hosted URL output when the next step in your Zap accepts a link rather than a file.
Do I need a paid Zapier plan?
Zapier's free plan supports two-step Zaps, which is enough to generate an invoice and pass it to one downstream action like an email or storage upload. Zaps with three or more steps require a paid Zapier plan. There are no DocuPotion-specific Zapier plan requirements beyond that.
Is there a free trial?
Yes. Start a free DocuPotion trial without a credit card and generate your first Zapier invoices right away.
Loved by teams everywhere
From invoices to contracts, teams rely on DocuPotion to automate their document workflows and scale easily.
"I set up DocuPotion and deployed within 30 minutes. Everything worked seamlessly and the team is always responsive and helpful for support. I'd strongly recommend it to any developer who needs to generate documents at scale in their app."
George Collier
Founder, Not Quite Unicorns
Other documents you can generate from Zapier
It's not just invoices you can generate from Zapier.
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