n8n Invoice Generator
Generate invoice PDFs from your n8n workflows
Design a reusable invoice template in DocuPotion, install the n8n node, and generate populated PDFs from any trigger in your workflow.
5.0
from user reviews
Here's how it works
Generate invoices from your n8n workflows in three steps.
1
Design your invoice template
Build your invoice template using the DocuPotion AI editor or start with a template. Refine with prompts or quick edits until it’s exactly the way you want it.
2
Install the DocuPotion node
Add the DocuPotion node from the n8n marketplace and pass workflow data through merge fields like {{customerName}} and {{invoiceTotal}}. The same community node works on both n8n Cloud and self-hosted instances.
3
Trigger from any workflow
Wire the DocuPotion node into a workflow triggered by any source: Airtable record changes, Google Sheets rows, scheduled runs, webhooks from forms, CRM updates. The finished PDF flows straight into the next node, ready for email, storage, or any downstream action.
4.9/5 Rated on G2 by real users860,000+
Documents generated to date
2,000+
Documents generated every day
Start with an invoice template
Pick a professionally designed starting point, then customise it with data from your n8n workflows.
Marchand & Fell
Brand, product and growth consultancy
Invoice
MF-2026-0417
Net 30 days
From
Marchand & Fell
212 Water Street, Suite 4B, Brooklyn, NY 11201
accounts@marchandfell.com
(718) 555-0182
Account director: Priya Raghavan
Billed to
Kestrel Health Group
Daniel Okafor, VP Marketing
480 Clarendon Street, Floor 9, Boston, MA 02116
daniel.okafor@kestrelhealth.com
Work by project
Time and deliverables billed against each active engagement
KH-BRD-01
Brand Identity Refresh
Phase two: logotype, colour system and the first edition of the guidelines.
| Date | Task | By | Hours | Rate | Amount |
|---|---|---|---|---|---|
| Mar 03 | Stakeholder interviews (six) and brand audit workshop with the marketing team | A. Fell | 9.5 | $185.00 | $1,757.50 |
| Mar 09 | Logotype exploration: three directions developed and presented | A. Fell | 14.0 | $185.00 | $2,590.00 |
| Mar 17 | Colour, typography and photographic art direction for the chosen route | J. Nakamura | 11.5 | $185.00 | $2,127.50 |
| Mar 25 | Brand guidelines document, first edition (42 pages) plus asset export | J. Nakamura | 12.0 | $165.00 | $1,980.00 |
47.0 hours
Project subtotal
$8,455.00
KH-UX-04
Patient Portal Experience
Discovery and prototyping ahead of the June engineering handover.
| Date | Task | By | Hours | Rate | Amount |
|---|---|---|---|---|---|
| Mar 06 | Journey mapping and accessibility review against WCAG 2.2 AA | T. Vidal | 16.0 | $170.00 | $2,720.00 |
| Mar 19 | High fidelity prototype covering appointments, results and billing | T. Vidal | 22.5 | $170.00 | $3,825.00 |
38.5 hours
Project subtotal
$6,545.00
KH-GRO-02
Q2 Demand Generation
Retainer work on paid search, landing pages and reporting.
| Date | Task | By | Hours | Rate | Amount |
|---|---|---|---|---|---|
| Mar 10 | Paid search restructure and negative keyword sweep across four campaigns | P. Raghavan | 8.0 | $155.00 | $1,240.00 |
| Mar 18 | Landing page copy and build, two variants set up for testing | S. Delacroix | 13.5 | $155.00 | $2,092.50 |
| Mar 27 | Attribution dashboard rebuild and monthly performance review call | S. Delacroix | 6.0 | $145.00 | $870.00 |
27.5 hours
Project subtotal
$4,202.50
Billable hours
113.0
Subtotal
$19,202.50
Tax (8.875%)
$1,704.22
Total due
$20,906.72
Payable by May 1, 2026
Payment
Net 30 from the issue date. Transfer to Marchand & Fell, Amalgamated Bank, routing 026003379, account 4417 9082, and quote invoice MF-2026-0417 as the reference. Card payment is available through the link in your client portal.
Notes
Hours beyond the monthly retainer allowance are billed at the rate shown against each entry. Detailed time exports for every project are available on request. Thank you for a productive quarter.
Agency Invoice (Projects and Tasks)
Greenway Lawn & Garden Co.
812 Maple St, Athens, GA 30606
(706) 555-0148 · billing@greenwaylawn.com
Invoice
#GLG-2026-0419
Amount due
$847.80
Bill to
Marisol Pérez
Pérez Residence
240 Old Field Rd, Athens, GA 30605
marisol.perez@gmail.com
| Description | Qty | Unit price | Amount |
|---|---|---|---|
|
Monthly lawn maintenance
|
4 | $65.00 | $260.00 |
|
Spring fertilizer & weed treatment
|
1 | $180.00 | $180.00 |
|
Mulch installation — front beds
|
3 | $85.00 | $255.00 |
|
Pruning — crepe myrtles (front)
|
1 | $120.00 | $120.00 |
Subtotal$815.00
Discount-$30.00
Tax (8%)$62.80
Total due$847.80
Payment terms
Net 15. A 1.5% / month late fee applies to balances unpaid 30+ days past the due date.
How to pay
Check made out to Greenway Lawn & Garden Co. mailed to the address above, or pay online at greenwaylawn.com/pay using invoice number GLG-2026-0419 as the reference.
Notes
Thank you for choosing Greenway! Your next regular service is scheduled for May 7. The 30.00 discount is your annual-customer loyalty credit — applied automatically each spring.
Small Business Invoice
Helena Bryce Photography
Weddings · Portraits · Editorial
Invoice
HB-026
Photographer
Helena Bryce Photography
1218 NE Alberta St, Portland, OR 97211
hello@helenabryce.co
helenabryce.co
Client
Lauren & Marcus Hale
2841 SE Belmont St, Portland, OR 97214
lauren@laurenhale.com
Vineyard Wedding · Full-Day Package
| Description | Qty | Price | Amount |
|---|---|---|---|
|
Full-day wedding coverage
|
1 | $4,200.00 | $4,200.00 |
|
Pre-wedding engagement session
|
1 | $650.00 | $650.00 |
|
Premium album
|
1 | $780.00 | $780.00 |
|
Travel & accommodation
|
1 | $320.00 | $320.00 |
Subtotal$5,950.00
Tax (0%)$0.00
Total$5,950.00
Deposit paid Feb 18, 2026($1,500.00)
Balance due$4,450.00
Payment
Balance is due 7 days before the shoot date (May 31, 2026). Pay via Stripe link sent separately, or by ACH to Helena Bryce Photography LLC · Routing 123100782 · Account 4429 0188.
Delivery
Sneak peek (10 images) within 72 hours · Full edited gallery (600+ images) within 6 weeks · Album proof for approval within 8 weeks of gallery delivery.
Usage rights
Personal print and online use granted to client in perpetuity. Photographer retains copyright and the right to use selected images in portfolio, social media, and editorial submissions. Commercial use by client (e.g., advertising) requires a separate license.
Photography Invoice
Anvil, Inc.
Invoice
#001-2024-001
From
Anvil, Inc.
123 Anvil Street, San Francisco, CA 94105
info@useanvil.com
Bill to
Client Name
Client Company, LLC
456 Client Avenue, New York, NY 10001
client@example.com
Amount due
$1,100.00
| Description | Qty | Unit price | Amount |
|---|---|---|---|
|
Service A
|
1 | $500.00 | $500.00 |
|
Service B
|
2 | $250.00 | $500.00 |
|
Service C
|
1 | $100.00 | $100.00 |
|
Service D
|
4 | $50.00 | $200.00 |
Total
$1,100.00
Simple Invoice
Northbridge Construction
General Construction · License #CO GC-44102
PROGRESS INVOICE
No. PI-0009
Contractor
Northbridge Construction
4500 Industrial Way, Denver, CO 80216
(303) 555-0188 · ar@northbridgecon.com
Owner
Lauren Whitaker
Cascade Real Estate Partners LP
2200 Larimer St, Denver, CO 80205
Project site
12200 Mountain View Pkwy, Lakewood, CO 80228
May 1, 2026 · Due May 31, 2026
Schedule of values
| Phase / Work item | Contract value | Prior billed | % complete | This period |
|---|---|---|---|---|
| 01 — General conditions | $85,000.00 | $59,500.00 | 78% | $6,800.00 |
| 02 — Site work & demolition | $120,000.00 | $120,000.00 | 100% | $0.00 |
| 03 — Concrete & framing | $340,000.00 | $272,000.00 | 85% | $17,000.00 |
| 04 — MEP rough-in | $210,000.00 | $147,000.00 | 78% | $16,800.00 |
| 05 — Drywall & finishes | $165,000.00 | $33,000.00 | 30% | $16,500.00 |
| 06 — Doors, frames & glazing | $92,000.00 | $0.00 | 12% | $11,040.00 |
Approved change orders
| CO # / Description | Approved | Prior billed | % complete | This period |
|---|---|---|---|---|
| CO-003 · Upgraded HVAC controls package | $28,400.00 | $0.00 | 40% | $11,360.00 |
Original contract$1,012,000.00
Approved change orders$28,400.00
Revised contract$1,040,400.00
Total earned to date$710,000.00
Less retainage (10%)($71,000.00)
Less prior payments($568,170.00)
Amount due this period$70,830.00
Construction Progress Invoice
Vermilion Components Ltd.
Unit 8, Hawthorn Industrial Park, Manchester M22 5RN, UK
PROFORMA INVOICE
From
Vermilion Components Ltd.
Unit 8, Hawthorn Industrial Park, Manchester M22 5RN, UK
+44 161 555 0192 · sales@vermilioncomponents.co.uk
To
Henrik Lindqvist
Norrland Maskin AB
Storgatan 14, 902 47 Umeå, Sweden
h.lindqvist@norrlandmaskin.se
Reference
Quote Q-2026-0827
Expected ship date: Jun 18, 2026
Currency: GBP
Incoterms: FOB Liverpool (Incoterms 2020)
| Description | Qty | UoM | Unit price | Amount |
|---|---|---|---|---|
|
Industrial bearing assembly, type B2-440
|
120 | pcs | 48.20 | 5,784.00 |
|
Hydraulic actuator, 25 kN
|
30 | pcs | 186.50 | 5,595.00 |
|
Replacement seal kit RK-9
|
20 | pack | 32.00 | 640.00 |
SubtotalGBP 12,019.00
Shipping (estimate)GBP 480.00
Tax (0% (export), est.)GBP 0.00
Estimated totalGBP 12,499.00
Terms of this proforma
- This is a proforma invoice issued for quotation, customs pre-clearance, or letter-of-credit purposes only. It is not a tax invoice and does not constitute a demand for payment.
- Prices and availability are quoted in good faith and remain valid until Jun 4, 2026. After this date, all figures are subject to revision.
- Acceptance: a binding sales contract will be formed only upon issuance of a corresponding commercial invoice and the buyer's confirmation of order.
- Payment terms upon order: 50% deposit on order confirmation, 50% balance on shipment notification.
Authorised by · Vermilion Components Ltd.
Imran Khan · Sales Manager
Proforma Invoice
Whitman, Pierce & Locke LLP
Attorneys at Law
1700 K Street NW, Suite 1200, Washington, DC 20006
(202) 555-0144
billing@wplawyers.com
Statement for Professional Services
Client
Catherine Brennan
Polaris Therapeutics, Inc.
60 Binney St, Cambridge, MA 02142
Matter
Acquisition of Northstar Pharma assets
Matter no. M-2025-0228
Period: Apr 1 – Apr 30, 2026
Due: May 31, 2026
Professional services
| Date | Attorney | Description of services | Hours | Rate | Amount |
|---|---|---|---|---|---|
| Apr 02 | JCW | Review and revise asset purchase agreement, draft markup of indemnification provisions; conference with client re: same. | 3.4 | $925 | $3,145.00 |
| Apr 04 | RPL | Draft disclosure schedules; review counterparty schedules; correspondence with seller's counsel. | 5.2 | $780 | $4,056.00 |
| Apr 09 | JCW | Negotiation call with seller's counsel re: closing conditions and material adverse change definition; follow-up memo to client. | 2.8 | $925 | $2,590.00 |
| Apr 11 | AMP | Conduct IP diligence on assigned patents; prepare memo summarizing assignment chain risks. | 6.0 | $560 | $3,360.00 |
| Apr 16 | RPL | Revise schedules per client comments; prepare closing checklist and signature pages. | 4.1 | $780 | $3,198.00 |
| Apr 22 | JCW | Review HSR filing draft; conference with antitrust counsel; revise filing. | 2.2 | $925 | $2,035.00 |
Disbursements
| Date | Description | Amount |
|---|---|---|
| Apr 12 | Filing fee — HSR notification (premerger) | $125,000.00 |
| Apr 18 | Document production services (third-party vendor) | $1,840.00 |
| Apr 28 | Travel — Boston meeting (flight, lodging, ground) | $1,422.00 |
Professional services$18,384.00
Disbursements$128,262.00
Subtotal$146,646.00
Less retainer applied($75,000.00)
Balance due$71,646.00
Trust account summary
Opening balance$100,000.00
Applied to this invoice($75,000.00)
Closing balance$25,000.00
Payment
Net 30. Wire to Whitman, Pierce & Locke LLP — IOLTA / Operating · Truist Bank · Routing 053101121 · Account 9221 0488 · Reference Matter M-2025-0228 / Invoice WPL-2026-0518. Checks payable to Whitman, Pierce & Locke LLP.
Law Firm Invoice (Statement of Services)
Northgate Trading Co.
Exporter · EIN 47-2884109
For customs purposes only
COMMERCIAL INVOICE
Exporter / Seller
Northgate Trading Co.
1290 Harbor Blvd, Long Beach, CA 90802, USA
+1 (562) 555-0181 · exports@northgatetrading.com
EIN: 47-2884109
Importer / Buyer
Atlas Importações Ltda.
Mateus Oliveira
Av. Paulista 2300, São Paulo, SP 01310-300, Brazil
compras@atlasimport.com.br
CNPJ: 12.345.678/0001-90
Ship to
Atlas Importações — Distribution Center
Rod. Anhanguera Km 110, Campinas, SP 13050-000, Brazil
| No. | Description of goods | HS code | Origin | Qty | UoM | Unit value | Total value |
|---|---|---|---|---|---|---|---|
| 1 | Cordless impact drill, 18V, model RX-9 | 8467.21.00 | US | 240 | pcs | 84.50 | 20,280.00 |
| 2 | Lithium-ion battery pack 5.0 Ah | 8507.60.00 | US | 480 | pcs | 32.00 | 15,360.00 |
| 3 | Drill bit set, 24-piece HSS | 8207.50.40 | US | 240 | set | 18.20 | 4,368.00 |
| 4 | Carrying case, hard-shell ABS | 4202.92.90 | CN | 240 | pcs | 9.40 | 2,256.00 |
Total packages20 cartons
Total net weight612 kg
Total gross weight684 kg
Subtotal of goodsUSD 42,264.00
FreightUSD 1,840.00
InsuranceUSD 275.00
Other chargesUSD 0.00
Total invoice valueUSD 44,379.00
Declaration
I hereby certify that the information on this invoice is true and correct, and that the contents of this shipment are as stated above. The goods described are of US origin (except where noted) and are not subject to any sanctions or export restrictions of the United States or the destination country.
Authorised signature · Northgate Trading Co.
Karen Liu · Director of Exports
Date
May 4, 2026
Commercial Invoice
Maya Chen Studio
Brand & Web Design
Invoice
#MC-2026-018
From
Maya Chen Studio
412 Mission St, San Francisco, CA 94105
hello@mayachen.studio
mayachen.studio
Bill to
Sasha Patel
Lumen & Co.
92 Greenpoint Ave, Brooklyn, NY 11222
sasha@lumenandco.com
| Description | Hours | Rate | Amount |
|---|---|---|---|
|
Brand discovery workshop
|
5 | $120/hr | $600.00 |
|
Homepage design
|
14 | $120/hr | $1,680.00 |
|
Component library setup
|
8 | $120/hr | $960.00 |
|
Project management
|
3 | $120/hr | $360.00 |
Subtotal$3,600.00
Tax (0%)$0.00
Total due$3,600.00
How to pay
Bank transfer (preferred): Mercury Bank — Acct 9001 4421 — Routing 084003997. Payment also accepted via Wise or PayPal at hello@mayachen.studio. Please reference invoice number on the transfer.
Notes
Net 14. Thanks again for choosing Maya Chen Studio — phase 3 (blog + content templates) starts the week of May 18.
Freelance Invoice
Northgate Mechanical Services
HVAC, plumbing and electrical field service
4180 Kellway Circle, Addison, TX 75001
(972) 555-0184 · billing@northgatemech.com
License TX TACLB 48219C
Invoice
No. FS-2026-0418
Amount due
$3,139.47
Bill to
Cavendish Retail Group
Marissa Whitfield, Facilities Director
900 N Central Expressway, Suite 410, Richardson, TX 75080
ap@cavendishretail.com
Account
NGM-CAV-0092
Purchase order PO-88214
Service contract MSA-2025-14 (priority response)
Dispatch desk (972) 555-0184
Work performed
3 site visits, 9 billed lines
Rooftop unit 3 tripping on high head pressure. Replaced the failed condenser fan motor and both run capacitors, cleaned the condenser coil, then verified refrigerant charge and amp draw against nameplate.
| Type | Labour and parts | Ref | Qty | Rate | Amount |
|---|---|---|---|---|---|
| Labour | Diagnostic and repair labour, rooftop unit 3 | LAB-HVAC-STD | 4.50 hrs | $118.00 | $531.00 |
| Part | Condenser fan motor, 1/2 HP, 208 to 230V | 5KCP39PGS166S | 1 ea | $289.40 | $289.40 |
| Part | Run capacitor, 45/5 MFD, 440V | TRCFD455 | 2 ea | $34.75 | $69.50 |
Job 01 subtotal
$889.90
After hours call out: three restroom flush valves running continuously. Rebuilt all three valves and reset incoming supply pressure to 55 psi.
| Type | Labour and parts | Ref | Qty | Rate | Amount |
|---|---|---|---|---|---|
| Labour | After hours call out labour, restroom block | LAB-PLM-OT | 2.00 hrs | $165.00 | $330.00 |
| Part | Flush valve repair kit, 1.6 GPF | P6000-ECA-WS1 | 3 ea | $46.20 | $138.60 |
Job 02 subtotal
$468.60
Scheduled inspection of dock panels A and B. Replaced six failed 20A breakers and swapped the corroded load centre feeding the dock lighting circuit. Torque values logged and left with the site manager.
| Type | Labour and parts | Ref | Qty | Rate | Amount |
|---|---|---|---|---|---|
| Labour | Panel inspection and breaker replacement | LAB-ELC-STD | 6.25 hrs | $132.00 | $825.00 |
| Part | Single pole breaker, 20A, plug on | QO120 | 6 ea | $12.85 | $77.10 |
| Part | Main lug load centre, 100A, 24 space | HOM24L125PC | 1 ea | $214.60 | $214.60 |
| Labour | Apprentice support labour, dock panels | LAB-ELC-APP | 6.25 hrs | $68.00 | $425.00 |
Job 03 subtotal
$1,541.70
Notes
All parts carry a 12 month manufacturer warranty and labour is guaranteed for 90 days from the visit date. Work orders are matched to your purchase order line by line, so please quote the work order number on any query.
Subtotal$2,900.20
Sales tax (8.25%)$239.27
Total due
$3,139.47
Remit to
Frost Bank, Dallas
Routing 114000093
Account 8842 6610 3397
Reference
FS-2026-0418
Questions
billing@northgatemech.com
Payment instructions
Payable by ACH transfer or company check within 30 days of the issue date. Checks payable to Northgate Mechanical Services LLC and mailed to the Addison address above. A 1.5 percent monthly service charge applies to balances past due.
Field Service Invoice (Jobs and Line Items)
RIDGEPOINT BUILDERS
License #AZ ROC 312894
INVOICE
#INV-4421
Contractor
RIDGEPOINT BUILDERS
1840 W Industrial Pkwy, Phoenix, AZ 85009
(602) 555-0190 · billing@ridgepointbuilders.com
Customer
Daniel Reyes
Reyes Family Trust
2280 E Camelback Rd, Phoenix, AZ 85016
dreyes@reyesft.com
Job site
2280 E Camelback Rd, Phoenix, AZ 85016
Kitchen remodel — phase 1 of 2 (demo + framing)
Labor
| Description | Hours | Rate | Amount |
|---|---|---|---|
| Demolition crew (2 workers, 3 days) | 48 | $65.00 | $3,120.00 |
| Lead carpenter — framing | 32 | $85.00 | $2,720.00 |
| Apprentice carpenter — framing | 32 | $45.00 | $1,440.00 |
| Project supervision | 8 | $95.00 | $760.00 |
Materials
| Item | Qty | Unit | Amount |
|---|---|---|---|
| 2x4 SPF studs (8 ft) | 60 | $4.20 | $252.00 |
| 1/2" plywood sheathing | 12 | $38.00 | $456.00 |
| Framing nails 16d (5 lb box) | 4 | $22.00 | $88.00 |
| Dumpster rental (10 yd) | 1 | $385.00 | $385.00 |
| Miscellaneous fasteners + hardware | 1 | $164.00 | $164.00 |
Labor subtotal$8,040.00
Materials subtotal$1,345.00
Subtotal$9,385.00
Tax (5.6%)$525.56
Total due$9,910.56
Payment
Net 15. Make checks payable to Ridgepoint Builders LLC. ACH transfer: Wells Fargo · Routing 121000248 · Account 4441 9982 7706. Reference job #JOB-2026-118 on payment.
Contractor Invoice
Lattice Cloud, Inc.
Amount due
$1,016.05
Due May 15, 2026
Billed by
Lattice Cloud, Inc.
350 Bryant St, San Francisco, CA 94107
billing@latticecloud.io
Billed to
Helix Diagnostics, Inc.
Priya Anand
1700 7th Ave, Suite 2200, Seattle, WA 98101
priya@helixdx.com
| Item | Seats / Qty | Unit price | Amount |
|---|---|---|---|
|
Lattice Team — monthly subscription
|
24 | $32.00 | $768.00 |
|
Premium support add-on
|
1 | $199.00 | $199.00 |
|
API overage
|
127,420 | $0.0008 | $101.94 |
|
SSO add-on
|
1 | $60.00 | $60.00 |
Subtotal$1,128.94
Discount-$112.89
Tax (0%)$0.00
Total$1,016.05
Lattice Cloud, Inc.
·
latticecloud.io
·
Questions? billing@latticecloud.io
Software / SaaS Invoice
n8n Invoice Generator FAQ
How do I generate an invoice from an n8n workflow?
Design an invoice template in DocuPotion's AI editor, then add the DocuPotion node to your n8n workflow. Pass workflow data through merge fields like {{customerName}} and {{invoiceTotal}}, and the node returns a finished invoice PDF you can email, save to a database, or upload to cloud storage.
What can trigger invoice generation in n8n?
Anything upstream in n8n. Airtable record changes, Google Sheets row creates, scheduled runs, webhooks from forms, CRM updates from HubSpot or Salesforce, database changes. If it's a trigger or upstream node in n8n, it can fire the DocuPotion node.
Can I bulk-generate invoices for a list of customers?
Yes. Use n8n's loop or item-iteration to fan out over a list (e.g. customers from Postgres, rows in a Google Sheet, or records in Airtable) and the DocuPotion node runs once per item. Pair it with a Schedule trigger and you have a recurring billing run with no extra glue code.
How do I include line items, totals, and tax in the invoice?
Pass structured data through to the DocuPotion node as JSON. Line items work as arrays in the merge data, totals and tax can be computed upstream in a Function node, and DocuPotion templates support Handlebars-style iteration so the table can render any number of rows.
How do I deliver the generated invoice to the customer?
The DocuPotion node returns the invoice as a binary file or a hosted URL. Wire the binary directly into Gmail's send action, upload it to Google Drive, post it to Slack, or push it to your own S3 bucket via DocuPotion's S3 integration. Everything stays inside the n8n workflow.
Does this work with self-hosted n8n?
Yes. The DocuPotion node is a community node and community nodes work on both n8n Cloud and self-hosted instances. As long as your n8n instance can make outbound HTTPS requests, the node behaves identically.
Is there a free trial?
Yes. Start a free DocuPotion trial without a credit card and generate your first n8n invoices right away.
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Founder, Not Quite Unicorns
Other documents you can generate from n8n
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