Bulk certificate generator

Upload the certificate design you already have, or pick a template, and mark the parts that change as merge fields. Then upload your spreadsheet: DocuPotion returns a personalised PDF certificate for every row. Download the batch as a zip, or email each person theirs.

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An award certificate template with merge fields for recipient name, description, date and signer
G24.9/5 Rated on G2 by real users
860,000+
Documents generated to date
2,000+
Documents generated every day

Nobody needs one certificate. You need eighty for last week's cohort, two hundred for the conference, one for everyone who finished the training. Done by hand that means duplicating a file and retyping names until something slips through. A bulk certificate generator removes the retyping: one template, one spreadsheet, one finished PDF per row.

Here's how it works

From a spreadsheet of names to a finished certificate for each one.

1

Start from the design you already have

Upload your certificate as a PDF, whether it came from Canva, Microsoft Word or Google Docs, and place merge fields like {{recipient_name}} and {{date}} wherever the details change. The layout stays exactly as designed. Starting from scratch instead? Describe the certificate and DocuPotion's AI builds it, or pick a ready-made template below.

2

Upload your list

Export a CSV or Excel file from wherever your names live: a booking system, an LMS, an HR system, or a sheet you keep by hand. DocuPotion auto-matches your column headers to your merge fields, and you can adjust any pairing before generating.

3

Generate the whole batch

DocuPotion fills the template once per row and returns a separate certificate for every person, up to 5,000 in a single run, with live progress as it goes. Name the files from your merge fields, download everything as a zip, or have each certificate emailed to its recipient.

An uploaded certificate PDF in the DocuPotion overlay editor with merge fields placed on the design

Keep your exact design

Most bulk certificate tools make you rebuild your design inside their editor, and the rebuilt version never quite matches: the fonts drift, the spacing shifts, the logo sits a few pixels off. If a designer or an accrediting body signed off your certificate, close enough is not good enough.

DocuPotion works the other way round. Upload the PDF you already use and drop merge fields on top of it. Everything else, the borders, the seals, the signatures, the wording, stays pixel for pixel as designed. Then every certificate in the batch comes out looking like the original, because it is the original.

Works with flat PDFs and fillable PDFs alike. If your design lives in Canva, Word or Google Docs, export it as a PDF and upload that.

  • ✓

    Flat or fillable PDFs. Existing form fields are detected and mapped to merge fields automatically.

  • ✓

    Nothing moves. Only the merge fields change per certificate. The design never reflows.

  • ✓

    Any origin. Canva, InDesign, Word, Google Docs: if it exports to PDF, it works.

No design yet? Describe the certificate you want and DocuPotion's AI generator builds a template for you.

Start with a certificate template

Ten professionally designed starting points covering every certificate type. Pick one, then fill it from your spreadsheet. Or upload your own PDF and keep your design.

Certificate of Recognition
✦
In recognition of
Isabel Duarte
ten years of outstanding community leadership and service.
1 May 2026
Date
Frank Miller
Frank Miller
Board Chair

Certificate of Recognition, Ornate Bronze

This certificate is proudly presented to
Hannah Lee
for excellence in client service throughout 2026.
12 June 2026
Date
George Mensah
George Mensah
Client Services Director

Certificate of Excellence, Formal Emerald

Team Recognition
Employee of the Month
Proudly presented to
Tara Singh
Employee of the Month, June 2026, nominated by her colleagues.
30 June 2026
Date
Rob Keane
Rob Keane
Operations Manager

Employee of the Month, Modern Teal

Certificate of Completion
This is to certify that
Sarah Mitchell
has successfully completed the Workplace First Aid course, including CPR and emergency response training.
12 June 2026
Date
David Okafor
David Okafor
Training Manager

Certificate of Completion, Classic Ivory and Navy

Achievement Award
Certificate of Achievement
Proudly presented to
Grace Chen
for exceptional results across the leadership development track.
5 May 2026
Date
Tom Bakker
Tom Bakker
Head of Learning and Development

Certificate of Achievement, Modern Indigo

Certificate of Appreciation
✦
In grateful recognition of
Elena Vasquez
five years of dedicated volunteer service to the Riverside Community Foundation.
2 March 2026
Date
Mark Tan
Mark Tan
Volunteer Coordinator

Certificate of Appreciation, Ornate Burgundy

Diploma
This diploma is conferred upon
Emily Carter
Diploma in Business Administration, awarded with distinction.
26 June 2026
Date
Alan Reyes
Alan Reyes
Dean of Studies

Diploma, Classic Navy and Gold

This certificate is proudly presented to
Tomas Rivera
in recognition of successful graduation from the Academy, Class of 2026.
26 June 2026
Date
Margaret Boateng
Margaret Boateng
Registrar

Graduation Certificate, Formal Burgundy

Certificate of Participation
This certifies that
Noah Williams
participated in the 2026 Regional Science Fair.
22 March 2026
Date
Karen Osei
Karen Osei
Fair Organiser

Certificate of Participation, Minimal Ocean

This certificate is proudly presented to
Daniel Kowalski
is presented the Top Performer Award for outstanding results in Q2 2026.
30 June 2026
Date
Amara Diallo
Amara Diallo
Head of Sales

Award Certificate, Formal Navy and Gold

Create a certificate

See it in action

A spreadsheet becoming a batch of finished certificates, each one emailed to its recipient.

Frequently asked questions

How does the bulk certificate generator work?

You set up a certificate template once, marking the parts that change per person as merge fields, then upload a spreadsheet of recipients. DocuPotion fills the template once per row and returns an individual PDF certificate for each person, so a 300-row spreadsheet becomes 300 finished certificates in one run.

How many certificates can I generate at once?

Up to 5,000 rows per spreadsheet, with a 20 MB file size limit. Larger batches just get split across files. Generated documents stay available to download for 12 months. The full walkthrough is in our spreadsheet generation guide.

Can I generate certificates from Excel or Google Sheets?

Yes. DocuPotion accepts .xlsx and .csv files directly. If your list lives in Google Sheets, use File, then Download, and export it as either format. Each row becomes one certificate, and your column headers are auto-matched to the template's merge fields.

Can I use the certificate design we already have?

Yes. Upload your existing PDF and place merge fields on top of it; the layout, wording and any marks stay exactly where they were designed. If you're issuing CPD certificates specifically, see our CPD certificate guide, which covers accredited designs, CPD hours and certificate IDs.

Can DocuPotion email each certificate to its recipient?

Yes. Map the email column in your spreadsheet and DocuPotion sends each person their own certificate as an attachment, with a subject and message you can personalise using merge fields. You can watch per-recipient delivery status (sent, delivered or bounced) and resend any failures without regenerating. Email delivery is included on paid plans; you can always just download the batch instead.

What does bulk generation cost?

Every certificate counts as one document, whether generated singly or in a batch, so a 200-row spreadsheet uses 200 documents. The free trial includes 50 documents, Starter includes 200 a month and Core includes 1,000, so check a typical batch against your plan before a large run.

Can certificates generate automatically instead of from a spreadsheet?

Yes. If you'd rather issue a certificate the moment someone completes a course, submits a form or gets marked complete in your system, connect the same template through Airtable, Zapier, Make, n8n or our REST API. The spreadsheet flow is for batches; the integrations are for one-at-a-time automation.

I only need one certificate. Is there a free way?

Yes. Our free online certificate maker lets you fill a template and download a PDF in seconds, no account needed. For a whole batch from a spreadsheet, use the bulk generation described above.

Generate the whole batch in one go

Upload your design, upload your list, download the batch. Start free with 50 documents, no credit card required.

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