Build a reusable CPD certificate template once. Add merge fields wherever the details change: student name, activity title, CPD hours, certificate ID. Upload a spreadsheet with a list of attendees and DocuPotion returns a personalised PDF for every row.
4.9/5 Rated on G2 by real usersCPD certificates are unusually fiddly to produce by hand. The design is often fixed, because an accrediting body signed it off and the marks have to stay exactly where they were approved. The content is not fixed: every learner has their own name, their own activity title, their own CPD hours and their own certificate number. So the job becomes duplicating one approved file per learner and retyping four things into it, which is tedious after a cohort of twenty and error-prone at every size. DocuPotion keeps the design and removes the retyping: mark the variable parts as merge fields once, upload your learner list, and get a separate finished certificate for every row, emailed to each learner if you want the sending handled too.
From a learner list to a finished certificate for each one.
Describe the certificate you want and DocuPotion builds it, or upload the accredited design you already use and keep it exactly as approved. Add merge fields like {{recipient_name}}, {{training_hours}} and {{certificate_id}} wherever the details change.
Export a spreadsheet from your booking system, your LMS, or a sheet you keep by hand. Map your column headers to your merge fields once and the mapping is saved for next time.
DocuPotion fills the template for every row and returns a separate certificate per learner, up to 5,000 in a single run. Download the batch, or have each learner emailed their own certificate the moment it's generated.
Generating the certificates is only half the job. The other half is getting one to every learner, and that usually means a painful mail merge or an afternoon of attaching the right PDF to the right email by hand.
Turn on email delivery and DocuPotion sends each learner their own certificate the moment it's generated: their PDF attached, with a subject line and message you can personalise with merge fields, so "Your Level 2 First Aid certificate, Amara" writes itself from your spreadsheet.
You can watch delivery happen learner by learner (sent, delivered, or bounced), so you always know who has their certificate and who needs a follow-up. If an address fails, you can resend just those emails without generating anything again. And before you commit a whole cohort, send yourself a test: one email, exactly as your learners will receive it.
Personalised subject and message. Merge fields work in the email, not just the certificate.
Per-learner delivery status. Sent, delivered, or bounced, at a glance.
Replies come to you. Set your own reply-to address so questions land with the right person.
Email delivery is included on paid plans. Prefer to send it your way? Just download the batch.
Pick a professionally designed starting point, then fill it from your learner list.
CPD Certificate of Accreditation, Emerald Elegant
CPD Certificate, Teal Healthcare
CPD Certificate, Modern Indigo
CPD Certificate of Accreditation, Burgundy Formal
CPD Certificate of Accreditation, Classic Navy and Gold
CPD Certificate of Accreditation, Bronze Heritage
CPD Certificate of Accreditation, Royal Purple
CPD Certificate, Ocean Blue Minimal
CPD Certificate, Slate Professional
CPD Certificate, Charcoal and Amber
A spreadsheet of learners becoming finished certificates, emailed to each student.
Build one reusable certificate template in DocuPotion and mark the variable parts as merge fields, then upload a spreadsheet of your learners. DocuPotion fills the template once per row and returns an individual certificate for each person, so you never duplicate an approved file and retype a name into it again.
Yes. CPD hours, points, the activity title, the completion date and a certificate number are all just merge fields, so each one takes its value from that learner's row. If two learners earned different hours on the same course, each certificate shows their own figure.
Yes. Upload the PDF you already use and place merge fields on top of it. The layout, wording and any accreditation marks stay exactly where they were approved. If you're using a Word doc or Google Doc, simply convert this to a PDF first and upload to DocuPotion.
Yes. Map the email column in your learner list and DocuPotion sends each learner their own certificate as an attachment, with a subject and message you can personalise with merge fields like the learner's name or the course title. Emails come from documents@send.docupotion.com and replies go to an address you choose. Email delivery is available on paid plans; you can also just download the PDFs and send them however you already do.
Yes. Every certificate counts as one document, whether you generate it on its own or as part of a batch, so a cohort of 200 learners uses 200 documents. The free trial includes 50 documents, Starter includes 200 a month and Core includes 1,000, so it is worth checking a typical cohort against your plan before a large run.
For a batch, a spreadsheet: CSV, Excel or Google Sheets, where each row becomes one certificate. If you'd rather issue a certificate the moment a learner completes a course, that's available through Airtable, Zapier, Make, n8n or our REST API instead.
Yes. If you only need one or a handful, our free CPD certificate maker lets you fill a template and download a PDF without an account. For a whole cohort from a spreadsheet, use the bulk generation described above.
Yes. Certificates are one document type among many. The same templates and learner data can produce enrolment letters, learner agreements, attendance records and course invoices, so your whole cohort's paperwork comes from one place.
DocuPotion handles the rest of your document workflow too.
Upload a spreadsheet, and DocuPotion mail merges it into an individual PDF for every row. No Word workaround, no splitting one long file into many.
Create PDF templates in minutes with our AI editor. Just describe what you need and generate templates for invoices, sales reports, purchase orders, shipping labels and all your business documents.
Upload a fillable PDF and DocuPotion maps every input field for you. Then generate populated versions of the form from your data via our integrations or REST API.
Stop creating documents by hand. Set up automated workflows that pull live data from your tools and generate documents on a schedule, on form submission, or via API.
Build your CPD certificate once and generate one for every learner on your list. Start free with 50 documents, no credit card required.